- No garbage policy: please don’t litter out on the track. We will penalise you if we see you do it.
- No cheating policy: you must follow the track. It will be clearly marked with arrows, bunting tape, flags and signs. If we see you cheating we will penalise you.
- Rider down procedure – probably the most important rule of all: if you come to an accident out on the track you MUST stop and make sure the rider is ok. If he/she is not, stay with him/her and send the next rider straight back to the event centre to let us know what happened. You will be informed of emergency contacts during the rider briefing. If you lose time while helping an injured rider we will adjust your lap/race time at the end of the race.
- If a race is deemed unsafe because of storm, rain, fire etc we will pause it, assess the situation and if possible restart it again later.
- Passing: being friendly out on the track goes a long way. Let the rider you are about to pass know when and on which side. E.g. “rider coming up, passing on your right when you are ready”. Then say thanks and keep on smashing it. If you are riding in a train let the rider in front know how many people will pass him/her. If you are being passed find the next best place to move to the side and let them pass.
- Race numbers must be displayed on the handlebars of the bicycle. The number plate must be readable, so it must be fastened as flat as possible. Altering, cutting or placing of unauthorised sponsors’ logos on numbers is not permitted. You can keep your number plate as a memento of your race.
- Riders must register before they will be allowed to practice.
- All riders must wear a bike helmet that has been authorised by Australian Standards (or approved international standard) at all times when riding and racing. You will be required to wear fully enclosed foot wear and gloves are recommended.
- You must be present or represented at the ceremony at the end of the race to claim your trophy. If you can’t hang around we are happy to email you a copy of the certificate.
Race Waiver and Liability Release
By signing up to a Rocky Trail Entertainment event you agree to the following:
- In consideration of Rocky Trail Entertainment Pty Ltd accepting my participation in any individual event organised by Rocky Trail Entertainment Pty Ltd, which may involve a significant risk of physical harm, I agree to this release of claims, waiver of liability and assumption of risk.
- I accept that Mountain Biking is a hazardous experience or activity with varying surface and environmental conditions. It is different from road bicycling in that it is done on partially improved and unimproved trails and roads, as well as on naturally rugged terrain.
- I am aware that mountain biking is a recreational activity which may involve, in addition to usual and inherent risks, personal injury, obvious risk, danger to myself, the possibility of injury and harm and physical exertion for which I may not be prepared, remoteness to normal medical service, weather extremes subject to sudden and unexpected change and evacuation difficulties if I am disabled.
- I accept all of the inherent and obvious risks and that mountain biking is a dangerous recreational activity and the possibility of personal injury, death, property damage or loss resulting therefrom. I acknowledge that the enjoyment and excitement of mountain biking is derived in part from the inherent risks incurred by the activity beyond the accepted safety of life at home or work and that these inherent risks contribute to such enjoyment and excitement being a reason for my participation.
- I hereby acknowledge that I am aware of the nature of the course and am aware of the risks to person and property inherent in this activity and certify that I am medically fit and able to take part in the event.
- I hereby agree to abide by any rules, directions and instructions of any race officials and their assistants.
- I undertake to wear an Australian Standards approved helmet at all times when racing and practising the course.
- I undertake to practice the course before commencing the race, and if this is not possible, race with due regard to the knowledge that I have not examined the course.
- I hereby for myself, my heirs, executors or administrators, waive all and any fights of claims which I may otherwise have against Rocky Trail Entertainment Pty Ltd, and release their officers, employees, volunteers, agents, contractors, public bodies, land holders, and sponsors from any and all claims, suits, demands, expenses, costs, damages or proceedings of any nature whatsoever arising from any personal injury, death, property damage or loss of description whatsoever which I may suffer or sustain in the course or the events or consequent upon my entry or participation in them.
- I hereby indemnify and hold harmless Rocky Trail Entertainment Pty Ltd, their officers, agents, contractors, and sponsors from and against all claims, suits, demands, expenses, costs, actions, and proceedings of any nature whatsoever arising from any injury, loss or damage sustained by me or any injury, loss or damage suffered by any other person as a result of any act, omission, neglect or default on my part in connection with my participation in the event.
- I agree that if I suffer injury Rocky Trail Entertainment Pty Ltd can, at my cost, arrange medical treatment and emergency evacuation services as Rocky Trail Entertainment Pty Ltd deems essential for my safety. I hereby agree that I am responsible for my own medical and ambulance insurance and for medical and ambulance costs in the advent of an accident.
- I confirm that I am aware that a professional first aid medic will be on-site during the event and should I choose to complete a training ride anytime before the race start I do that on my own risk.
- I agree to allow my photograph, video, multimedia, or film likeness to be used for any legitimate purpose by the organisers, sponsors, or others.
- I agree that my contact details can be used by Rocky Trail Entertainment Pty Ltd to keep me informed about upcoming events.
- I have read the liability release above and agree with all its provisions.
- If the rider is under the age of 18 years, consent of a parent or guardian is required.
Frequently Asked Questions
Do I need to be part of a cycling association or club to race?
No you don’t.
What will expect me at the event centre?
Event registration: The heart of each Rocky Trail event centre is our registration tent – that’s where you come to meet us and our crew to pick up your number plate first.
Food, drinks, music & entertainment: We’ll have the music going, there’ll be a coffee van selling food & drinks. Please bring plenty of water yourself.
Event sponsor displays: Our sponsors will have their marquees set up displaying their products, a lot of which you can test on the day!
Amenities: We will also have plenty of portable toilets organised.
What happens at registration?
Every rider needs to read and sign a Race Waiver. We will have a master copy at registration that you can read through and then sign the document.
You will be issued with your number plate.
What about insurance?
You are responsible to cover yourself for the race.
How do I best prepare for the event?
If you’re starting out in the MTB racing world, Rocky Trail events are a great way to catch the racing bug. We encourage a positive, inclusive and courteous atmosphere. We’d still recommend you do a couple of training rides on your local or favourite tracks to get your fitness up to a level that you are comfortable to ride in a race. If you have never participated in a race before, well, you know your body best. The tracks we race on are not very long usually and we have roaming marshals out on track who are clearly visible and there to help.
In our lap races you can always do a lap and then have a rest. There is no need to constantly rider. If you are in a team, due to the relay-style, you’ll have plenty of time to get some rest, while your mates are doing their turns.
Prepare all your gear and clothes and bring your supplies of race food and fuel. Get a good night’s sleep before the event and eat well – that good old bowl of pasta is never a bad idea!
What do I need to bring?
Yes, you need to bring a bike and a helmet. Racing without either won’t be allowed! However, you don’t necessarily need the latest carbon fibre ultra ‘bling’ bike. If it is structurally sound and has well functioning brakes, you are good to go. Please also bring drinking water for you.
We suggest you take the following with you when you head out for your race or go out on a lap:
- water (cycling bottle or hydration backpack)
- your preferred energy gel/bar to keep you going
- spare tube
- a basic tool kit
- tyre leavers depending on how hard it is to get your tyres on and off the rims
- bring camping gear if you want to stay overnight
- optional: a basic first aid kit
Will food and water be available?
Yes, we will have a coffee van organised at minimum, who will sell sandwiches and some basic food to fuel up during the event. They’ll also have drinks and please bring your own water supplies for the day to fill up your bottles/hydration packs.
What skill level is needed and how will the track be marked?
You should be a quite comfortable and fit mountain biker and we encourage you to take up the challenge to ride in a race! Everyone is out there to have fun and often riders at their first event will most likely race alongside elite racers, that have raced in World Cup and World Championships before – but hey, isn’t that the awesome side of mountain biking?
In the lead up to the event we will ride the track, marking certain sections and placing arrows, signs and directional tape on strategic and critical sections. We’ll try and publish track profiles before race day on our event websites, but a lot of the tracks change frequently or we are forced to make last-minute amends to keep the track safe and to deliver a sustainable race that leaves the track in tact. We always work with “the locals”, ie clubs and land managers to bring you the best and most exciting race track.
Look out for directional Rocky Trail arrows, marking the way at major intersections. We will also work with bunting tape and have other warning signs out on the track, alerting you to technical sections.
A sign with double arrows facing downwards means that a very technical section is coming up.
A sign with triple arrows facing downwards means that an extremely technical section is coming up. If you haven’t checked it out prior to the race you might want to walk it on your first lap.
A line, B line means there are 2 lines to choose where usually the A-line will be more difficult but a bit shorter.
I have never raced before, where do I start?
A first race can be a bit intimidating, however, do dare giving it a go. We at Rocky Trail are there to help you along the way and if you have any questions or concerns. We’re happy to have a chat and provide you with some tricks, from our own racing experience and from what we see our racers go through during events.
If you race in a team in one of our lap endurance races, you’ll have some time to relax in between laps anyway to get a bit of a breather and enjoy the event atmosphere. Take it easy and don’t worry, if you need a bit of a break out on the track, just move off the main path to let the other riders pass and when you’re ready, get going again. From our own experience, the “being overtaken” part can be sometimes scary. However, be assured that we instruct the fast and elite racers that might be in the field to give other riders their space.
What to do when you are being overtaken
Here’s a bit of racing etiquette that we promote at Rocky Trail events. A lot of our racers are experienced endurance riders and we want to make sure that riders who don’t race as often have an awesome time out there.
So to all the newbies, don’t freak out when you hear those chains rattling behind you. We will ask all riders to be polite out on track and to give their fellow racers enough space when passing. So they will come up behind you and we’ll ask them to signal to you that they’re there and where they would like to pass you (mostly depending on the section of the track you’re on):
“Mate, when you’re ready, may I pass on your left?” (you move towards right, to let them pass)
“May I pass on your right?” (you move towards the left, to let them pass on the right)
Easy. And everyone will have a great racing time on the tracks!
How to safely overtake a rider
As per the recommendations above, please indicate to the rider in front of you that you want to overtake. Please be courteous and overtake in a spot that is safe for the rider in front and gives him/her enough space to move to the side at all times. If you know that there are more riders closely behind you, if possible, please indicate that:
“Two (…) riders coming up. When you’re ready, if we could pass on your right/left.”
That’s all it takes to get you ahead smoothly and leaves the overtaken rider with a good experience, which might be an awesome motivation for him/her to give their best for the rest of the ride.
How does the timing work?
All our races are timed with chip timing which is attached to your number plate. There are mats that record your time at the end of every lap. Only ride over them if you have completed a full lap. Only your own number plate can be on your bike. If you are sharing a bike you need to swap the plate with every rider change.
- Important for correct timing:
Number plates need to be attached to the handle bar of your bike; we provide cable ties at race registration. Make sure the number plate displays as flat as possible so that the race number is clearly visible at all times.
- Next is the “transition zone”:
This is the area marked for team riders to hand over to the next team rider in line. Solo riders can just ride through it – usually the solo feeding zone is right next to it as well.
- Important rule – Handing over to the next rider:
If you are riding in a team of 2 or more riders, as you come back from your lap and if you’re handing over to the next rider, there has to be physical contact between the two of you. E.g.: a motivating high-five, a friendly slap on the back, a nice tap on the shoulder, etc.
How do I keep track of my time/laps?
We will have an area set out where racers can check their lap times. If you see a discrepancy, please contact the “Timing Chief” immediately, who will be able to look into it and adjust times/lap numbers if necessary. At most races times will be live online too. Check the Results page on the website.
Will there be race marshals?
Yes. We have volunteers who will ride the track as roaming marshals. They will have basic repair kits and first aid supplies on them to help out. They are also in contact with the Event and Race Directors.
They are also instructed to look out that no riders cheats, ie cuts off parts of the track to achieve an advantage over other riders.
What happens if a rider cheats?
We’d like to think that we mountain bikers are a pretty decent bunch of people and are out there to have fun. Please be aware that there is a simple Rocky Trail process in place:
If you see a rider cheat, please report his race number to us at the timing tent. If you have a witness, ie fellow rider, even better.
We will alert all marshals to look out for that rider. We can really only action on the misbehaviour, if we ourselves, or a marshal witnesses.
In that case the Race Direction will discuss the issue and may hand down a significant time penalty or to delete a lap of that rider. In severe instances we may decide to disqualify the rider.
Can I bring my family and friends?
ABSOLUTELY! All venues are very family-friendly, there are spaces for kids to roam around and as we have the event catered, they should be looked after also. We also have colouring-in competitions for the kids going. We do recommend that you bring tents or marquees to provide shade on a sunny day.
Check out the event schedules – we provide additional activities for spectators (e.g. free kids races etc.).
Will there be a bike shop to assist with bike repair?
Yes, we always try to get a dedicated supporting bike shop on-site for the entire day of racing. In the rare cases where we don’t have a bike shop on site we will arrange that there are plenty of supplies and spare parts for sale through our sponsors/supporters.
Will there be a First Aid Officer?
Yes, we will provide first aid officers, who will be on-site at the race or event. They will be located in a clearly marked tent or area.
What happens, if it rains or if bad weather is forecast?
Racing in the wet is quite an experience and can be good fun. However, bring lots of warm and rainproof clothes for the laps and afterwards. A bit of rain won’t do any harm, however, if there are torrential downpours and we decide it’s not safe any more then we might either interrupt the race or have it shortened.
We pride ourselves on operating a set of very proactive wet weather procedures. We are very conscious about your safety and the sustainable use of the tracks – so if very bad weather is expected for any of the race weekends, we’ll monitor the situation in the lead up and provide you with updates via our website, social media channels and newsletters.
For certain venues we have specific wet weather policies in place in accordance with the rules and regulations set out by the various land managers. These will be clearly announced and publicised on our website.
For our event cancellation and refund policy, please refer to the individual registration pages on our event web pages.
What happens, if hot weather is forecast?
We have a lot of experience with racing in hot weather (Martin at several Crocodile Trophy events in QLD) and also hosting endurance events in hot conditions, like our 24-hour events.
So we are well aware of risks and the challenges our racers will face and we will prepare for it. At our 24-hour races this included routing the race track past the showers for instance so also the solo riders could cool off mid-race and sending out race marshals with extra water supplies and water sprinklers to cool down riders.
We always monitor weather conditions, not only in the lead up, but also mid-race and our main concern is the safety of our riders. We have several options, including delaying starts to avoid the midday heat, resting certain categories (e.g. juniors) until the cooler hours of the day etc.
Rest assured, you’ll be in good hands with us.